How Do I Create a New Program? – Evanston Digital Backpack

Background: Use the step-by-step tutorial below to learn how to create a new program. All fields containing an asterisk (*) are required to proceed to the next step. This tutorial is for individuals with existing administrator accounts who are creating programs directly in the system. To request to post a program for the first time on DB65, please refer to this article.

Getting Started

First log in to your admin account at https://digitalbackpack65.org/admin/login. Once logged in, there are multiple places where you can get immediate access to the Add Program Page.

To manage all programs within your organization, select "Programs" This section displays information for all existing programs. On this page, select "Add Program" to create a new program.

Additional ways to access the program creation form:

As soon as you log in, the Org Dashboard has a "Add Program" button on the top left corner. Use this shortcut to quickly go to the program creation form.
On the "Programs" page, click on the plus sign icon present in each of the folders to create a program directly in that folder.

Add Program Information

On the first step of creating your program, select a Folder to create the Program in and enter Name, Program Description, and Logo.

*Tips:

A folder is a way to organize your programs on the backend. You can create and edit folders on the Programs page.
Make your program name and description specific and make sure your logo is up to date and relevant to the scheduled program you're adding. Remember the first thing users see is the logo and name. The description then fills in the rest of the gaps!

Enter Program Details

Next, you will: select the categories that best fit your Program, use the Program Capacity field to show the maximum number of Learners/participants this Program can serve, and select the minimum and maximum ages that this Program is recommended for. Select any relevant Accessibility, Language, or Other tags if available.

Choose Program Type & Location

Use Meeting Type to define the space in which this program takes place, use Location Name to add further details to the address for "In Person" and enter the digital or physical address of this Program using the Program Address or URL fields. Click "Add Program Date and Time" to advance to the next step.

Select Date & Time

Next set the start and end dates, start and end times, and select any applicable days of the week. Additionally, specify a registrations URL and set a registration deadline.

Enter Program Price & Contact Info

Now you'll input pricing info. For price, start by selecting a Price Range. Then fill out the Exact Price which is the total cost charged to individual participants and/or the Running Cost per Student which is the total amount it costs per student for an organization to run a program.

Next select whether there's a scholarship offered (if you are posting an ELEAP program, make sure to reach out to the eLEAP team to make sure your program has the right settings), if participants are paid to participate, and whether you offer free food.

For contact information, enter Name, Email and/or Phone number. Please note program information is viewable publicly by site visitors, so please don't enter personal information that you wouldn't want users to access beyond your organizational scope.

Finally enter a program link and specify transportation and funding details, if applicable.

Review Program Summary & Publish

On the Summary step, review your info. Click the "Edit" button to return to that specific section and make changes. Once complete, click Publish Program.

*Tip: Once you publish your program search it up on the Explore Page and make sure it looks ready to go!